Careers
Meetings Program Manager
If you thrive in a fast-paced environment where you get to problem solve, take initiative, and coordinate the many facets of event management, we want to talk to you! We are in need of a Meeting Program Manager to support the planning, development, and execution of conferences, meetings and events for our association clients.
Meeting Program Managers are responsible for planning smaller events, such as Board Meetings, in addition to providing general support to the Meeting Planners in the execution of larger events, such as conferences. Meeting Program Managers may also be assigned to lead the speaker or abstract management process for a conference.
This position is based in our DC Office.
Responsibilities
This role is a balance of project management, committee management, and meeting planning including the following major responsibilities and requirements:
- Project manage events or processes from start to finish, managing the deadlines and assigned responsibilities. Manage expectations by setting achievable timelines; communicate/negotiate exceptions to achievement of those timelines. Strong project management skills and familiarity with project management technology platforms required.
- Lead event-related Committee Meetings, including creating meeting agendas, assigning action items, and drafting minutes as needed.
- Coordinate the logistics related to the production of assigned client event, such as dates, location, food, venue contract, audio visual requirements, travel and accommodations, registration, and other details.
- Employ technical solutions to achieve the best results. Develop and execute digital events as needed, including webinars, virtual conferences, or hybrid events. Must be familiar with event apps and registration platforms, as well as other tech tools and systems. Must be tech savvy to quickly learn and then teach others how to use those systems.
- Oversee speaker or abstract management, including submission process and selection, and speaker logistics.
- Effective interpersonal skills tailored to the setting, the individuals involved, and result in the desired outcome.
- Travel required approximately 2-6 times per year.
- Effective interpersonal skills tailored to the setting, the individuals involved, and result in the desired outcome.
Major Requirments
- At least 3-5 years of event management and/or association management experience required.
- Must be able to work from our DC Office at least 2 days/week or more as needed depending on meeting assignments.
Comp and Benefits as a Bostrom Employee
- Hybrid work schedule
- Competitive salary
- Full benefits, PTO, and 401k
- 100% paid professional development
Come grow with us!
Bostrom is a proud equal opportunity employer, committed to a welcoming and inclusive work culture. At Bostrom you can b creative, b unique, b yourself! Our inclusive culture encourages our people to bring their authentic, whole selves to work. We respect and value the uniqueness of each member of the Bostrom team and are committed to cultivating a workplace that is welcoming to all. At Bostrom, we believe diversity drives innovation.